Scheduling a meeting or appointment can sometimes require a bit of flexibility and polite phrasing. Instead of the standard “Let me know what time works best for you.”
Consider using these alternative expressions to add variety and professionalism to your communication. Here are ten alternative ways to phrase your request, along with explanations and examples for each.
1. What Time Would Be Most Convenient for You?
This phrase conveys consideration for the other person’s schedule, making it sound courteous and professional.
Example: We’d love to set up a meeting this week. What time would be most convenient for you?
2. Please Share Your Availability at Your Earliest Convenience
This version sounds slightly more formal and is useful in professional emails.
Example: We’d like to schedule a call to discuss the project updates. Please share your availability at your earliest convenience.
3. When Would Be a Good Time for You?
A simple and friendly way to ask about someone’s preferred time.
Example: I’d love to catch up sometime next week. When would be a good time for you?
4. Let Me Know Your Preferred Time
This phrase is concise yet still polite, allowing the other person to choose a time that suits them.
Example: We need to go over some details. Let me know your preferred time to chat.
5. What Works Best for Your Schedule?
A direct yet polite question that emphasizes flexibility for the recipient.
Example: We’re planning the team meeting for next week. What works best for your schedule?
6. Would You Be Available at [Suggested Time], or Do You Prefer Another?
This approach provides a specific option while still allowing the other person to suggest an alternative.
Example: Would you be available at 3 PM on Friday, or do you prefer another time?
7. Could You Provide a Few Time Options That Work for You?
This phrase encourages the recipient to share multiple options, making scheduling easier.
Example: To set up our next meeting, could you provide a few time options that work for you?
8. Let Me Know When You’re Free
A casual and relaxed way to ask about someone’s availability.
Example: I’d love to go over this with you—let me know when you’re free!
9. Is There a Time That Works Best for You?
A slightly different wording that maintains politeness and flexibility.
Example: We need to have a quick discussion. Is there a time that works best for you?
10. Do You Have a Preferred Time Slot?
This option is great for structured scheduling, especially in professional settings.
Example: We’d like to book a consultation with you. Do you have a preferred time slot?
