When you include an attachment in an email, “Please see attached” is a common go-to phrase. However, if you mix it up with some thoughtful alternatives, your emails can come across as more refined, professional, and engaging. Whether you’re reaching out to a colleague, a customer, or a business associate, varying your phrasing can improve your communication and help keep your tone fresh while maintaining professionalism.
Why Use Alternatives?
Although “Please see attached” is concise and gets the point across, it can sometimes come off as too formal, impersonal, or robotic—especially when used repeatedly. This repetition can make your emails feel less engaging. By using different phrasing, your emails can become more approachable and natural while still being clear and professional. Switching things up allows you to tailor your message to suit different tones, contexts, and recipients.
1. Attached is…
This is a simple and direct way to inform the recipient that something is attached to the email. It’s straightforward and easy to understand, making it perfect for quick communications.
Example: Attached is the report you requested. Let me know if you have any questions.
2. I’ve included…
This phrasing is more conversational and can make your message feel warmer and more personable. It’s suitable for both formal and informal email exchanges.
Example: I’ve included the updated presentation slides for your review.
3. Please find attached…
A classic and professional phrase that works well in formal business communications. It conveys respect and clarity.
Example: Please find attached the contract for your signature.
4. Here is…
This is a clean, no-nonsense alternative that works well when you want to be direct and efficient.
Example: Here is the document you asked for. Let me know if anything needs revision.
5. Enclosed is…
A slightly more formal way to refer to attachments, commonly used in legal or formal business contexts. It gives the email a polished tone.
Example: Enclosed is the signed agreement for your records.
6. I am sending you…
This expression is friendly and informative, and it helps the recipient understand that you are actively sharing something for their benefit.
Example: I am sending you the final invoice for your approval.
7. Please review the attached…
Use this when you want the recipient to take some form of action after viewing the attachment. It’s a clear call to attention.
Example: Please review the attached proposal and provide your feedback.
8. You will find the attached…
This option is formal but still approachable, and it provides a clear direction for the reader.
Example: You will find the attached summary of our meeting notes.
9. For your reference, I have attached…
This phrase adds context to the attachment, making it especially useful when you’re sending supplemental or background information.
Example: For your reference, I have attached the client presentation from our meeting.
10. Kindly find attached…
A more traditional and polite way to introduce attachments, especially in very formal email settings.
Example: Kindly find attached the necessary forms for your review.
Final Thoughts
Choosing the right wording when referencing email attachments can significantly enhance the tone and effectiveness of your communication. While “Please see attached” is commonly understood and widely used, it doesn’t always fit every situation. By incorporating these alternatives, you can keep your communication professional, engaging, and suited to various audiences and contexts. Next time you’re sending an attachment, try using one of these phrases to elevate the quality of your email.
